HR and Executive Assistant

About the role

FTE Salary is from £26,000 to £28,759, depending on experience
Salary range for 24 hours is £17,333 to £19,173

Action for Carers has  a visible and well-integrated HR function, which has a wide remit, including training, recruitment, volunteering, health & safety and building management.  We also coordinate and oversee the zero hours youth team.

This varied part-time role is to support this function as well as to provide administrative assistance to the CEO.  We are looking for a post holder who has a high level of accuracy and enjoys working across a wide remit.

This role is based in our offices in Burpham, Guildford with occasional travel to other locations within Surrey.  There is ample free parking at our offices.

Key responsibilities include

Full duties are included in the job outline, key responsibilities include:

• Manage and maintain accurate and up-to-date employee and volunteer records and input information into our HR Information System (Iris Staffology).
• Prepare and issue employment contracts, offer letters, pay increase letters, and other HR documentation and correspondence.
• Undertake ‘safer recruitment’ activities including reference checking and completing DBS checks.
• Support the recruitment and onboarding process by posting job advertisements, coordinating applications, interviews and inductions.
• Coordinate mandatory and developmental training activities
• Be familiar with Action for Carers policies and procedures and be confident to provide initial responses to HR and training related queries.
• Note take during one-to-one and team/trustee meetings.
• Assist with accident recording, first aid kit management, building management matters and the ordering of equipment and materials.
• Take a hands-on role in supporting the planning and execution of management away days and meetings, staff engagement activities and similar events.
• Provide administrative and diary management support to the CEO and COO including co-ordinating and setting up meetings, travel arrangements, taking minutes as required and ensuring they have relevant papers etc in advance.

About you

You will have:

• Previous experience in an administrative role, within HR, recruitment, training or a related field.
• Previous experience working with a HR Information system / database
• A familiarity with UK employment laws and regulations or a strong desire to learn
• Excellent verbal and written communication skills and the confidence to respond to written and spoken questions.
• Be able to manage your own time and prioritise a varied workload
• Discretion and the ability to handle sensitive and confidential information.

About us

Action for Carers Surrey has a vision ‘that every unpaid carer in Surrey is heard, valued and supported.’ We are a committed, local charity determined to make a difference to young and adult carers across Surrey.

Our values are Focus, Inclusion, Respect and Excellence.  By keeping to our values, we are able to provide an innovative, high quality and compassionate service to carers in every community in Surrey, making a real difference to their wellbeing.

We offer our staff a friendly, supportive, flexible workplace and are committed to welcoming applicants from a wide range of backgrounds as well as supporting staff who have their own caring responsibilities. To this end, we offer staff a weeks paid carers leave.  We also provide a generous holiday entitlement, starting at 28 days plus bank holidays, an employee assistance programme, pension and opportunities for development and training.

To apply

Submit your CV along with a covering letter to [email protected].  Closing date is 5 August, however, we may shortlist and interview prior to this date, so would encourage you to apply today.

To arrange an informal chat about the role, email [email protected].